Subject Access Request

If you would like to access the personal data held about you, unless certain exemptions apply, on Suffolk Constabulary's systems, you will need to make a subject access request.

There are different ways that you can make a subject request;

• apply online (below)
• fill in the subject access request form
• write to the Data Protection Team using the address below:

Data Protection Team            
Suffolk Constabulary         
Martlesham Heath        
Ipswich                
Suffolk                
IP5 3QS    
or by Email: [email protected]

If you require any assistance, or want to apply for conviction or caution details, visit our access personal data section.   

Reasons why a request might fail the Constabulary’s checks include not providing sufficient identification, requesting to view someone else’s data or not providing sufficient information to locate personal data relating to you. 

To help establish your identity this application must be accompanied by copies of two official documents which between them clearly show your name, current postal address, date of birth and signature, for example: birth certificate, driving licence, passport, medical card, bank statement, utility bill, rent agreement. If you have changed your name, please supply relevant documents evidencing the change.

It will assist with processing your application if one of the documents is a photographic identity document such as your passport or driving licence.

DO NOT SEND ORIGINAL DOCUMENTS AS THESE WILL NOT BE RETURNED.

You can expect a response to be provided to you within one calendar month following receipt of the completed form and satisfactory proof of your identity.

You will be entitled to your information only and not to information relating to or which can identify another person. If you think that information might be held about you that may identify or have been provided by another person, you may want to obtain their written consent to enable the information to be provided to you. They will also need to provide satisfactory proof of identity.

The legislation allows us to extend the response period by a further two months where requests are complex or numerous.  If this is the case, we will inform you within one month of receipt of your request and explain why the extension is necessary.