Access personal data | Suffolk Constabulary

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Access personal data

The Data Protection Act provides you with a right to ask for a copy of personal data held about you, subject to some conditions.  This is known as 'subject access.'

 The process below will advise you on how to access personal data held about you such as:

  • conviction information
  • statements
  • incidents logs
  • crime reports.

To apply for access to information held on Suffolk Constabulary systems we will need copies of two identity documents and there is a £10 fee.

To get a copy of a statement, incident report or crime report apply the following way:

If you need a copy of other information please contact us:

By post:

You can make a subject access request by following the instructions of the application form and sending all the required information to:

Information Compliance Unit     
Data Protection            
Suffolk Constabulary         
Martlesham Heath        
Ipswich                
Suffolk                
IP5 3QS    

By Email: [email protected]

The Data Protection Act requires that you are given a response to any request for your personal information within 40 calendar days of submitting a valid subject access request.

If you want to know if you have any convictions or cautions you need to follow the process below:

Applications are processed by an organisation called ACRO (Criminal Records Office) and not by us so we cannot accept these forms.

You will need to complete an application form called a SAR1 which can be found here.

If you have questions about this please call ACRO on 02380 479920 or email [email protected].

If no information is held about you, you will receive a letter confirming this.

Important Notice: If you complete both forms you only need to pay one £10 fee. The fee should be paid with your SAR1 application to ACRO following the instructions on the form. When completing the constabulary subject access application form please indicate that you have sent your fee to ACRO by ticking the appropriate box.

Applications for Employment Purposes or Personal License

  • If a check is required for employment purposes or a personal license, Disclosure Scotland produces certificates for both individuals and employers.
  • Basic disclosures will provide only unspent conviction information.
  • For more information visit www.disclosurescotland.co.uk .

Employment involving access to children, vulnerable adults or the elderly

  • If you are applying for certain job roles or voluntary positions, you may be asked to complete a Disclosure and Barring Service (DBS) check, especially if you will be working with young people or vulnerable adults.
  • Types of check :
  • Standard – discloses spent and unspent convictions, cautions, reprimands and warnings.
  • Enhanced – discloses everything in a standard check plus information locally-held by police forces, which is relevant to the position applied for.
  • Enhanced with list check – discloses everything in an enhanced check and checks the ‘barred list’ (people barred from working with adults or children).
  • For further information: visit https://www.gov.uk/government/organisations/disclosure-and-barring-service or ring 03000 200 190.

Please note: The Suffolk Police DBS Disclosure Unit deals with DBS requests for enhanced checks.

Application for a Criminal Record Check when working with children overseas